HP 3000 Manuals HP 3000 Manuals
Chapter 7 Filing Your Work What is a Folder? Folders are the container items in your Filing Cabinet, just as in a normal office. You can create your own folders and store other items, including folders, within these folders. There are five system folders in your Filing Cabinet, which you cannot delete. They are: Incoming Day File contains incoming messages that you have moved or copied, without giving a particular folder name, plus messages you have AutoFiled. Outgoing Day File contains outgoing messages that you have moved or copied, without giving a particular folder name, plus messages you have AutoFiled. Public Distribution Lists contains Distribution Lists that can be used by all users with the same mail address. You can add lists to the folder but you can delete only those lists that you have created. Ask your System Administrator how the Public Distribution Lists are used in your company. Notice Board contains items of general interest to all users with the same mail address. You can add items to the folder but you can delete only those items that you have created. Ask your System Administrator how the Notice Board is used in your company. Waste Basket contains any messages or other items that you have deleted, as well as copies of messages you have mailed. Your HP Desk Administrator allows you a certain amount of space in your Filing Cabinet and HP Desk always tells you what percentage of this space you have already used. If you have used 80% or more you need to consider deleting some of your filed work. If you have set AutoFile then HP Desk will automatically copy messages to your Filing Cabinet, which may take up a lot of space. Your HP Desk Administrator must give you AutoFile capability before you can use this feature.