Managing Files

Files store the information with which you work. Reports, spreadsheets, letters, and application programs are all files. If you use the MPE/iX editor to create a document, this document is a file.

You can use the File Management screen to manage the files on your system. If you cannot perform a task with a particular file, it may be secured. Ask the creator of the file to release it, or see your system administrator for assistance.

The menus at the top of the File Management screen contain all of the tasks necessary for managing your files, including the following:

printing files
copying files
deleting files
renaming files
moving files
reading files
releasing and securing files
displaying a set of files
sorting a list of files

To access File Management

Move the cursor to File Management on the Main menu.
Press either F3, Return, or Spacebar.

The File Management screen provides the following information about files on the system:

name of the file
account and group where the file is located
file code (ASCII or application type)
status (whether the file is secured or released)
size of the file in kilobytes

The following figure illustrates the File Management screen.

Figure 7-2 File Management

To print a file

When you request a file to be printed, a copy of the file (a print file) is created and sent to the printer.

Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press P for Print.
A dialog box prompts you for the number of copies.
Type the number of copies that you want printed.
Press F5 {{OK}} to print the file.
If any files have lockwords, a dialog box prompts you to type them.
The print file is directed to the HP Easytime/iX printer. You can change the HP Easytime/iX printer with the task Set Printer on the Options menu.

To copy files

You can copy files to the same group, or to another group in your logon account. You can also copy files to and from tape for security purposes. If you want to copy a secured file, ask the creator of the file to release it.

To copy one file

Select one file from the File Management screen.
Press F2 A to open the Actions menu.
Press C for Copy.
A dialog box prompts you for a file name and group.
Type a file name. You must type a new name if copying the file to the same group.
Type a group if you want to copy the file to a group other than your logon group.
Press F5 {{OK}} to copy the file.
If the file has a lockword, a dialog box prompts you to type it.

To copy multiple files

You cannot rename files when copying more than one at the same time.

Select files to copy.
Press F2 A to open the Actions menu.
Press C for Copy.
A dialog box prompts you for a group.
Type a group if you want to copy the files to a group other than your logon group.
Press F5 {{OK}} to copy the files.
If any files have lockwords, a dialog box prompts you to type them.

To copy a file from disk to tape (store)

In addition to making regular backups, you can copy files to tape at any time for security purposes.

Prepare tapes and device.
Refer to the reference information that you received with your tape drive.
Load the correct tape in the tape drive.
CAUTION: When you start the store process, any files currently stored on this tape will be lost.
Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press S for Store.
A dialog box may prompt you for more information. For example:

Supply any requested information and press F5 {{OK}} to continue.
During the store process, HP Easytime/iX displays a monitoring screen where you can check the progress of the task. Do this by pressing F5 {{Update Display}} periodically. During the store process, you cannot use this terminal for anything else.
If the store is progressing correctly, the monitoring screen displays the percent complete, for example:
STORE OPERATION IS 25% COMPLETE.
When the store is finished, the following message is displayed:
Store finished successfully. See report ETSTLST.
When you see this message, the store process is finished.
Press F8 {{Close}} to close the monitoring screen.

To stop the store process

Press F7 {{Stop}}.
Press F5 {{Yes}} to confirm.
Press F8 {{Close}} to close the monitoring screen and go back to File Management.
It can take several minutes for the store process to stop.

To verify files stored

HP Easytime/iX creates a print file listing every file stored and every file that the system was not able to store. Check this report to verify that all files have been successfully stored on tape. You should keep this report with your tape.

The name of the report file is ETSTLST. You can view and read the contents of this file on the Print File Management screen. This file can be quite large and so the status is ON HOLD. Take the file off hold if you want to print it.

To set store options

You can set special store options that apply when storing files. If you are the system administrator, you can save these options permanently.

Press F2 O to open the Options menu.
Press S for Set Store Options.
A dialog box prompts you to choose store options.
Type a file name, group, and account to save the store report in a file. If the file does not exist, HP Easytime/iX creates it for you.
Choose one of the available options.
Refer to "HP Easytime/iX Options," in chapter 4, if you need more information.
Press F6 {{Save}} to save the store options permanently.
Or, press F5 {{OK}} to save the store options for this session only.

To copy a file from tape to disk (restore)

You can restore (copy to disk) one or more files that have been stored on tape.

Prepare tapes and device.
See the reference information that you received with your tape drive.
Load the correct tape in the tape drive.
Press F2 A to open the Actions menu.
Press T for Restore.
A dialog box prompts you for the names of the files that you want to restore from tape.
Type one file name, group, and account.
Or, specify a set of files using wildcard characters.
Press F6 {{Add to List}}.
If you make a mistake and add a file to the list that you do not want to restore, select it and press F7 {{Delete from List}}.
You can repeat steps 5 and 6 to add as many files as you like to the list.
When you have completed the list of files to be restored from tape, press F5 {{OK}} to continue.
A dialog box may prompt you for more information. For example:

Supply any requested information, and press F5 {{OK}} to continue.
During the restore process, HP Easytime/iX displays a monitoring screen where you can check the progress of the task. Do this by pressing F5 {{Update Display}} periodically. During the restore process, you cannot use this terminal for anything else.
When the restore is finished, the following message is displayed:
Restore finished successfully. See report ETRSTLST.
Press F8 {{Close}} to close the monitoring screen.

To stop the restore process

Press F7 {{Stop}}.
Press F5 {{Yes}} to confirm.
Press F8 {{Close}} to close the monitoring screen and go back to File Management.
It can take several minutes for the restore process to stop.

To verify files restored

HP Easytime/iX creates a print file listing every file restored and every file that the system was not able to restore. Check this report to verify that all files have been successfully restored from tape.

The name of the report file is ETRSTLST. You can view and read the contents of this file on the Print File Management screen. This file can be quite large and so the status is ON HOLD. Take the file off hold if you want to print it.

To set restore options

You can set special options for restoring files. If you are the system administrator, you can save these options permanently.

Press F2 O to open the Options menu.
Press R for Set Restore Options.
A dialog box prompts you to choose restore options.
Type a file name, group, and account to save the restore report in a file. If the file does not exist, HP Easytime/iX creates it for you.
You can choose one or more of the available options.
Refer to "HP Easytime/iX Options," in chapter 4, if you need more information.
Press F6 {{Save}} to save the restore options permanently.
Or, press F5 {{OK}} to save the restore options for this session only.

To delete a file

You can use this task to delete unwanted files from the system.

Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press D for Delete.
Press F5 {{Yes}} to confirm deletion of files.
If the file has a lockword, a dialog box prompts you to type it.




	CAUTION: It is important to remember that when you delete a file, you cannot get it back, except possibly from a backup tape.

To rename a file

You can rename any file that you created and that is in your logon account.

Select one file from the File Management screen.
Press F2 A to open the Actions menu.
Press M for Move/Rename.
A dialog box prompts you for a file name and group. Your logon group is displayed.
Type a new file name.
Type a group name if you want the renamed file moved to a group other than your logon group.
Press F5 {{OK}} to rename the file.
If the file has a lockword, a dialog box prompts you to type it.

To move files

You can move files to and from other groups, but not to and from other accounts. You can only move files that you created and that are in your logon account.

To move one file to another group

Select one file from the File Management screen.
Press F2 A to open the Actions menu.
Press M for Move/Rename.
A dialog box prompts you for a file name and group. Your logon group is displayed.
Type the file name. If you want to give the file a new name, type a new file name; otherwise, type the old file name.
Type a group name if you want to move the file to a group other than your logon group.
Press F5 {{OK}} to move the file.
If the file has a lockword, a dialog box prompts you to type it.

To move multiple files to another group

When moving more than one file to another group, you cannot rename them at the same time.

Select files from the File Management screen.
Press F2 A to open the Actions menu.
Press M for Move/Rename.
A dialog box prompts you for the new group. Your logon group is displayed.
Type a group name if you want to move the files to a group other than your logon group.
Press F5 {{OK}} to move the file.
If any files have lockwords, a dialog box prompts you to type them.

To read the contents of a file

You can read the contents of any file that you created or that is released by the creator. You may also be able to read the contents of a secured file if you have read access as provided by MPE/iX security provisions.

Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press R for Read.
If the file has a lockword, a dialog box prompts you to type it.
The first 15 lines of the file are displayed. You can use the scroll keys to browse through the contents of the file.
If you have selected several files to read, press F5 {{Read Next}} to display the contents of the next selected file.
If the next selected file has a lockword, a dialog box prompts you to type it.
Press F8 {{Close}} to close the file when you have finished reading.

To remove MPE/iX security from a file

You can remove MPE/iX security provisions from any file that you created. This means that users in any account can read, copy, delete, or print it.

Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press L for Release.
If any files have lockwords, a dialog box prompts you to type them.

To add MPE/iX security to a file

If you previously removed MPE/iX security from a file, you can re-establish security provisions with this task. You can secure a file only if you created it. Files are automatically secured when they are created.

Select one or more files from the File Management screen.
Press F2 A to open the Actions menu.
Press E for Secure.
If any files have lockwords, a dialog box prompts you to type them.

To display a set of files

When you log on to HP Easytime/iX and go to File Management, you see all the files in your logon group and account. You may want to expand your view to include files in another group or to restrict your view to a smaller set of files for easier management.

Press F2 V to open the View menu.
Press V for Set View.
A dialog box prompts you to type a set of files. The following example displays all files in the group PUB, in the account SYS.
Type the set of files that you would like to view. You can use wildcard characters to define a set of files.
Press F5 {{OK}} to display the new view.
Only those files you that specified are now displayed on your screen. This new view lasts until you exit HP Easytime/iX or change the view again.

To reset the view

If you have set a view of files, you can quickly reset it to all the files in your logon group and account.

Press F2 V to open the View menu.
Press R for Reset View.

To sort a list of files

You can define how files are sorted (order in which they are displayed) on the File Management screen. When you start HP Easytime/iX and go to File Management, files are first sorted alphabetically by account, and then by group and file name. You can change this so that files are first sorted, for example, by file name.

Press F2 V to open the View menu.
Choose one of the following settings:
- sort by File Name
- sort by Group
- sort by Account

The files on your screen will be sorted according to the setting that you selected. An asterisk (*) appears in front of the selected setting. This setting is valid until you exit HP Easytime/iX or until you change the sort again.

Additional information about managing files is provided in the book Task Reference (B3813-90009).