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Directory-related Screens The Directory-related screens allow you to define information about users and their locations. You are able to create and define the structure of your HP Desk system, if it complies with the specified maximum values that have already been configured. You use these screens to add, modify and delete: * Countries and locations for a country. * Locations and sublocations for a location. * Sublocations and the users who are addressed at a sublocation. * Hierarchically addressed locations and sublocations. The Directory-related screens list information about users and their locations. The screens in this section are listed in the following order: * Directory Menu * Country Information * Country List * Location Information * Location List * Sublocation Information * Sublocation List * Hierarchically Addressed Locations * User Information 1 * User Information 2 * User List Directory Menu From the Directory Menu you access the screens where you record information about users and their locations. Select Direct'y Menu at the Configuration Main Menu to reach it.Directory Menu From this menu you select one of the following options: Country Lets you configure the countries in your HP Desk Menu installation. Location Lets you configure locations for groups of users. Menu Subloc'n Lets you configure sublocations on a location. Menu User Menu Lets you configure individual HP Desk users. Hierarch Lets you define locations to be accessible by hierarchic Menu addressing. Network Lets you switch to the Network Menu where you can, for Menu example, configure routes. Also, you can return to the Configuration Main Menu or refresh the screen if it becomes corrupted. Country Information The Country Information screen lets you define the countries in your HP Desk installation. (All locations must be associated with a country.) This screen is displayed when you press Country Menu at the Directory Menu.Country Information The screen fields and their values follow: Country Code An 8-character, alphanumeric code starting with a letter, which uniquely identifies a country in the network. Country Name A 36-character description of the country. Any characters can be used.
NOTE You cannot delete a country until all related sublocations and locations are removed. Only the country name can be modified. The country code cannot be changed.
You display a list of all the countries in the database by pressing List. Country List A list of all the countries in the database is displayed when you press List at the Country Information screen. An example display is shown below.Country List Location Information Define the locations in each country for your HP Desk installation by using the Location Information screen. Press Location Menu at the Directory Menu to reach this screen.Location Information The screen fields and their values follow: Location Code A 6-character alphanumeric code that uniquely identifies a location. Country Code An 8-character alphanumeric code that identifies the country to which the location belongs. Location Name A 28-character description of the location. Any characters can be used. Do you want this Type Y to add information about this location to the update applied to BCREPORT file. (The BCREPORT file is sent to other the directory on computers in the network for Remote and Sequenced other sites? Updates.) Type N to omit information about this update from the BCREPORT file. When you have completed the screen, select an appropriate function key.
NOTE You cannot delete a location if any sublocations are still associated with it.
To display a list of all the locations that exist in a country type the country code and press List. Location List A list of all the locations in any country is displayed by typing the country code and pressing List at the Location Information screen. An example display is shown below.Location List The entries under the heading Hierarchic/local for hierarchic locations have the following meanings: * This location is hierarchically addressable. Y This computer is the Node Resolving Computer (NRC) for this location. N This computer is not the NRC for this location. Another remote computer is the NRC. Sublocation Information The Sublocation Information screen lets you define any sublocations for a location. This screen is reached by pressing Subloc'n Menu at the Directory Menu. (All sublocations must be associated with a Location.)Sublocation Information The screen fields and their values are: Location Code A 6-character, alphanumeric code for the location to which the sublocation belongs or will belong. You always set up the Location before you can define a Sublocation. If a location does not already exist in the database, return to the Location Information screen to configure it. Sublocation Code A 2-character, alphanumeric code that uniquely identifies a sublocation of a location. Sublocation Name An optional 28-character description of the of the sublocation. Any characters can be used. Is this a local Type Y if this is a local node. Type N if this is node? not a local node. Incoming: From These questions determine which types of batch this sublocation: configuration updates in messages sent from SysAdmin Accept Remote users on this sublocation will be processed by the Updates ADMIN (Updates) Server on this computer. Type Y to allow relevant updates about other computers, sent remotely to be applied automatically to this system. Type N so that automatic directory updating about other computers from remote systems is not allowed. Updates are placed into the General Delivery for manual processing or application by the Administrator. The default value is N. Accept Remote and This field applies only to computers with HP Local Updates DeskManagerPLUS installed. Type Y to allow configuration of information relating to this computer, except for those transactions covered by the following options. Type N so that Local updates are not automatically applied. Updates are sent to General Delivery for manual processing or application by the Administrator. The default value is N. Accept Local User This field applies only to computers with HP Deletions DeskManagerPLUS installed. Type Y to allow configuration changes which result in the deletion of local users from the system. Type N so that Local user deletions are not allowed to be automatically applied. The default value is N. Accept Password This field applies only to computers with HP Updates DeskManagerPLUS installed. Type Y to permit local user password changes to be performed remotely. This flag cannot be set to Y unless the previous two have been set to Y. The default value is N. Incoming: About Type Y to permit updates to be applied automatically this sublocation: to the local system relating to the sublocation Accept User Updates being configured. Type N so that user updates are not automatically applied. The default value is Y. Outgoing: About Type Y to record all subsequent updates, made this sublocation: locally relating to users on the (sub)location being Distribute User configured, to the BCREPORT file. The BCREPORT file Updates can be automatically distributed to apply this information to other systems. Type N so that user updates are not recorded to the BCREPORT file. The default value is N. The default value can be overwritten in the user screen. Distribute this Type Y to record this update relating to the update specified (sub)location to the BCREPORT file for automatic distribution and application to other systems. Type N so that this information is not recorded to the BCREPORT file for distribution to other computers. The default value is N. You cannot Delete a sublocation on the remote computer if any user other than General Delivery is still configured--General Delivery is deleted automatically with the sublocation. To display a list of all the sublocations at a particular location type the location code and press List. Sublocation List A list of all the sublocations for a particular location is displayed when you type the location code and press List at the Sublocation Information screen. An example display is shown below.Sublocation List The first line indicates the status of the location: ** under Subloc'n indicates that the location is hierarchically addressable. Y or N under Local indicates whether or not the sublocation is local to this computer. Hierarchically Addressed Locations Use the Hierarchically Addressed Locations screen to define existing locations as hierarchically addressable. This screen is displayed when you press Hierarch Menu at the Directory Menu.Hierarchically Addressed Locations The screen fields and their values are: Location name A 6-character, alphanumeric location code of the hierarchically addressable location. This location must already exist. You must complete this field to Add, Delete, or Get a location. Is your computer a node resolving-computer for this location? Complete this field only if you want to Add the location. Answer Y if your computer is the Node Resolving Computer (NRC) for the location. That is, the names of all users on all sublocations of this location are, or will be, configured in your database. If your computer is not the NRC for this location, answer N. If YES, the name of sublocation...? The default sublocation on this NRC to which mail for any unconfigured users will be sent. This mail is sent to General Delivery on the NRC location if no default sublocation is specified. Incoming: From this sublocation: Accept Remote Updates These questions determine which types of batch configuration updates in messages sent from SysAdmin Users on this sublocation will be processed by the UPDATES (Admin) Server on this computer. Type Y to allow relevant updates about other computers to be applied automatically to this system. Type N so that automatic directory updating about other computers is not allowed. Updates are placed into the General Delivery for manual processing or application by the Administrator. The default value is N. Accept Remote and Local Updates This field applies only to computers with HP DeskManagerPLUS installed. Type Y to allow configuration of information relating to t his computer, except for those transactions covered by the following options. Type N so that Local updates are not automatically applied. Updates are sent to General Delivery for manual processing or application by the Administrator. The default value is N. Accept Local User Deletions This field applies only to computers with HP DeskManagerPLUS installed. Type Y to allow configuration changes which result in the deletion of local users from the system Type N so that Local user Deletions are not allowed to be automatically applied. The default value is N. Accept Password Updates This field applies only to computers with HP DeskManagerPLUS installed. Type Y to permit local user password changes to be performed remotely.
NOTE This flag cannot be set to Y unless the previous two have been set to Y.
The default value is N. Incoming: About this sublocation: Accept User Updates Type Y to permit updates to be applied automatically to the local system relating to the sublocation being configured. Type N so that user updates are not automatically applied. The default value is Y. Outgoing: About this sublocation: Distribute User Updates Type Y to record all the user updates, made locally relating to the sublocation being configured, to the BCREPORT file by default. The BCREPORT file automatically distributes and applies this information to other systems. Type N so that user updates are not recorded to the BCREPORT file. The default value is N.
NOTE The default value can be overwritten in the user screen.
Distribute this update Type Y to record this information to the BCREPORT file for automatic distribution and application to other systems. Type N so that this information is not recorded to the BCREPORT file for distribution to other computers. The default value is N. Distribute this update Type Y to record the information to the BCREPORT file for automatic distribution and application to other computers. Type N so that this information is not recorded to the BCREPORT file for distribution. The default value is N. A location must already be configured in the Location Information screen before you can Add, Delete, or Get it from the list of hierarchically addressed locations. The Hierarchically Addressed Locations screen has no List function key. To see the results of configuring hierarchically addressed locations, return to the Location Information screen by the Directory Menu. (Press Direct'y Menu and then Location Menu.) At the Location Information screen, select List to obtain a list of the locations for a given country. Hierarchically addressed locations in that country are distinctively marked in the list, as shown on Country List. User Information 1 The User Information screen 1 lets you configure individual users on each mailnode. This screen is reached by pressing User Menu at the Directory Menu if you have System Administrator capability, or at the Configuration Main Menu if you have Local Administrator capability.User Information
NOTE A Local Administrator cannot delete local users from the database.
The screen fields and their values are: User Name A 36-character, alphanumeric field for the user name that uniquely identifies a user at the location and the sublocation. The Native Database is only intended for use with 16-bit versions of HP Desk. If a Native Database is in use and the terminal is configured to accept non-USASCII data (see "Running the Configurator" ) the user name may be omitted and retrieved by means of an already-configured native name. This is done by entering the native name and language ID and selecting the Get function key. The user can be deleted in the same way by using the Delete key. Location A 6-character, alphanumeric code that specifies the user's location. This must have been specified at the Location Information screen to exist in the database. Sublocation A 2-character code that specifies the sublocation of the location the user belongs to. This must already exist in the database. Password An 8-character password that can optionally be specified for a local user. Asterisks indicate that a password is never re-displayed after entry. To specify a password you must have at least the same capabilities as the user to whom you wish to give the password. When configuring the password remember that the system will consider exactly what you enter in this field to be the password. If you leave any of the asterisks in, it will consider them part of the password. Local Name This optional field is displayed whenever the user signs on to HP Desk. Unlike the user name, the local name can be supplied in any local character set. If no local name is supplied here, the user name is used. Foreign Address A field up to 512 characters in which you can optionally associate an explicit foreign address with this user. The address can be in any format, as required by the foreign system. The following characters cannot be used: ( ) [ ] Additional User Information (optional) An optional description of the user. This description is split into fields of 20, 8, and 8 characters of any kind. Native User Name The Native Database is only intended for use with 16-bit versions of HP Desk, and so are these fields should only be used if it is installed. If the JCW NLDATALANG has been set to an appropriate value and a Native Database exists, then additional fields "Native User Name" and "Language ID" appear on this screen. An optional 36-character, non-USASCII field for the user's native name, for which the language or dialect is defined by the accompanying Language ID. Only one native user name per Language ID is permitted. This field is only displayed (opposite the User Name field) if a Native Database is in use and the terminal is configured to accept non-US ASCII data (See "Running the Configurator" for more information. ** User has Native name ** This message is displayed in the Native User Name field, when a Native Database is in use, that contains a native name for this user. The terminal is not configured to accept non-USASCII data. Language ID The Native Database is only intended for use with 16-bit versions of HP Desk. This 3-digit numeric code specifies the language or dialect in which the native user name is entered. The native user name and Language ID together uniquely identify the user within the location and sublocation. This field is only displayed (beneath the Native User Name field) if a Native Database is in use, and the terminal is configured to accept non-US ASCII data. The language ID entered is tested for compatibility with the configured language on the terminal. Incompatibility will produce the warning Users with this language ID cannot be added or modified on this terminal at the foot of the screen. * Native name cannot be displayed * This message is displayed in the Native User Name field. You see it, if the user is retrieved by entering their user name and language ID when you press Get. The user has a native name with a language ID that is not compatible with the current terminal configuration. You overwrite the message with spaces and enter a compatible language ID, if you want to continue to add or modify native names for this user. Do you want this update applied to the directory on other sites? Type Y add updated information about this user to the BCREPORT file. (The BCREPORT file is sent to other computers for Remote and Sequenced Updates of information). Type N to omit information about this update from the BCREPORT file. If this field is left blank, BCREPORT is updated if the sublocation or hierarchic location this user is on, is configured to allow distribution of user updates.
NOTE If this field is left blank and the REMUPDATES JCW is set to 1, then the BCREPORT file will be updated for all remote users on hierarchic locations. Similarly, if the JCW BCREPLOCUSERMODS is set to 1, BCREPORT will be updated for all local users.
When you have completed the screen, select an appropriate function key. Press Add to: * Add information to the database about a user associated with a remote mailnode. * Add information to the database about a user associated with a local mailnode. User Information screen 2 is displayed. Press Add after completing screen 2 to complete the process of adding this information to the database. Press Modify to : * Delete the native name for this user and Language ID. The native name field is left blank and a language ID entered, the native name in this language for this user, will be deleted. * Add a native name and language ID for this user. Enter a native name and language ID to add this native name to the database. An a native name with its corresponding language ID will not be added if this data already exists. Press Get to: * Search the database for the native name, language ID, mailnode combination. To search for this data, leave the (USASCII) user name blank and enter the (non-USASCII) native name and language ID. * Search on the user name/mailnode combination. If a (USASCII) user name is present, the search is always performed. To display a list of users at a particular mailnode by type the location code and sublocation code, and then press List. User Information 2 The User Information screen 2 lets you specify the way in which a local user uses the local system. This screen is reached by pressing Add at User Information screen 1.User Information 2 The User Name, Location, and Sublocation are automatically carried over from the previous screen. If you have the 16-bit version of HP Desk installed, the Native User Name and Language ID, or ** User has Native Name ** message, are also carried over.
NOTE The initial values for the remainder of the screen will be extracted from information recorded in the default User Configuration Template called DEFAULT. These settings may be altered in the template itself. See later in this chapter for more information. The setting in the default Template always appear initially in the screen to aid configuration of new users.
To complete the rest of the screen form if the default Template values require changing, type values as follows: Work Area Limit Allows you to specify a limit to the disk space taken by this user's Work Area. This limit over-rides a system-wide default limit, if one is configured in the Local Control Data screen. To specify the limit in sectors, type a value up to 9 digits long. By default, blanks signify there is no limit. Filing Cabinet Limit Allows you to specify a limit to the disk space taken by this user's Filing Cabinet. This limit over-rides a system-wide default limit, if one is configured in the Local Control Data screen. To specify the limit in sectors, type a value up to 9 digits long. By default, blanks signify there is no limit. Default Function Key File The name of the file in the MAILCONF group of the HPOFFICE account that specifies the function key set that will be available to this user. By default this is the file SOFTKEYS. Default User Profile File The name of the file in the MAILCONF group of the HPOFFICE account that specifies the User Profile. By default this file is USERCONF. If you've created other User Profiles, you can specify the name of the file to be used by this user. If a user has amended their Profile themselves, asterisks are displayed here. This is only relevant when configuring new users. Access: The access rights you are going to assign to a local user. For each of these fields, type Y if the user is to have access to the facility or N if the user is not. Read Allows the user to read or open mail items. To be able to print items, the user must have both Read and CopyWA capabilities. The default value is Y. CopyFC Allows the user to use the COPY command to file items in the Filing Cabinet. Any user can access the Filing Cabinet and read the public folders, with or without this capability. The default value is Y. Delete Allows the user to use the DELETE command. The default value is Y. Create Allows the user to create new mail items, copy mail items, and use the SEND command. The default value is Y. CopyWA Allows the user to use the COPY command to copy items to the Work Area. For the user to be able to PRINT items, they must have both Read and CopyWA capabilities. The default value is Y. Edit Allows the user to amend mail items in the Out Tray, Work Area, or List Area. The default value is Y. Mail Allows the user to MAIL messages to other users. Default value is Y. Calendar Allows the user to access the Calendar/Diary. To READ, FILE, CREATE, COPY, or EDIT items in the Calendar/Diary, the user must also have those capabilities. The default value is Y. Autofile Allows the user to use the AUTOFILE command to file incoming or outgoing messages automatically in the Filing Cabinet. The default value is N. MPE Allows the user to issue MPE commands from within HP Desk. The default value is N. Special Capabilities: The capability groups of which this user is a member. To make this user a member, type Y next to the name of the group. The default is not to give a user membership of any group except Everyone. Groups 1 to 16 are defined by HP Desk, as follows: Everyone All users are automatically members of this group. You cannot change this value. SysAdmin Gives the user System Administrator capability. LoclAdmin Gives the user Local Administrator capability. Script Gives the user the capability to install and remove script files. PubDl Gives the user the capability to delete items from the Public Distribution Lists folder. NoticeBrd Gives the user the capability to delete items from the Notice Board folder. HelpInstl Gives the user the capability to install and remove Help pages for the system. NetAdmin Gives the user Network Administrator capability. FormInstl Gives the user the capability to install and remove VPLUS/3000 forms for the system. 10-16 Reserved for future use by HP Desk. User Definable Capabilities You can specify membership of any of the 48 user-definable capability groups. The names of these groups are defined in the Group Capabilities Information screen--they are identified here by their number, which should be read from left to right vertically. (So the leftmost is group 17 and the rightmost is group 64.) To make this user a member, move the cursor below the number of the group and type Y. The default is not to give a user membership of any group. You can display a list of users at a particular mailnode by typing the location code and sublocation code, and then pressing List. User List A list of users at a particular mailnode is displayed by pressing List at the User Information screen. An example display is shown below.User List Using a terminal that accepts non-USASCII data: This section is only applicable if you have the 16-bit version of HP Desk installed. If a Native Database is in use and the terminal is configured to accept non-USASCII data, an alternative list format will be displayed. (See "Running the Configurator" for more information.) The three columns display the: * USASCII user name. * Non-US ASCII native user name. * Language ID. Native names, with their Language ID, appear opposite the corresponding user names. * Language cannot be displayed * This is message is displayed in place of the native name, when the quoted language ID is not compatible with the ID configured in MPE. Using a terminal not accepting non-USASCII data: The Native Database is only intended for use with 16-bit versions of HP Desk. When a Native Database is in use but the terminal is not configured to accept non-USASCII data, the standard user list screen is displayed. An asterisk before a user name indicates that the user has a native name stored in the Native Database.
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